In short
- Send a review link, not a file: the client watches in the browser and leaves notes on the frame.
- Protect it with a password, an expiry date and a watermark; keep downloads off.
- Keep the team's own notes team only.
- Ask for an explicit Approved or Needs changes, kept on the version.
Send one link, not a file
A download link means the client watches in whatever player they have, writes notes in an email, and you match them back to the timeline by hand. A review link opens in the browser, plays the cut, and lets them leave notes on the frame.
On post-prod.io a client opens the link, types a name and email, and starts reviewing: no account, no app. You decide per link whether they can download, whether there is a password or an expiry date, and whether a watermark carries the viewer's email.
Keep internal notes internal
Your team will have notes the client should not read (“they will hate this, try it anyway”). Mark those team only: they never reach anyone on a review link, not in the room, the exports or the note counts.
Versions in one place
Upload the next cut onto the same file, not as a new link. The client sees the latest, can compare it side by side with the last one, and notes from the previous round show whether they were dealt with.
Make the approval explicit
- 1Ask the client to mark the cut Approved or Needs changes, not to reply “looks good”.
- 2Keep the approval on the version it was given for, with who gave it and when.
- 3Export the notes as a list or a printable page with a picture of each moment for your records.
Questions
Can a client review a video without signing up?
Yes. A review link asks only for a name and email. The client can leave notes, draw on frames, reply, react and approve.
Can I stop a client downloading the video?
Yes. Downloads are off on a review link unless you turn them on, and a link can have a password, an expiry date and a watermark.