In short
- Agree how many rounds are included before the first cut.
- Collect every note in one place, pinned to the frame.
- Work through them as a list and show which ones are done.
- Upload the next cut onto the same file, and close each round with an explicit approval.
Agree the rounds up front
Write down how many review rounds the price includes and what a round is: one consolidated set of notes from the client, not a drip of emails. It is far easier to point to that than to argue about round five.
One place for every note
Notes in email, chat, a call and a PDF are four lists to merge by hand. Send one review link and ask for every note there, on the frame. If several people review on the client's side, ask them to agree among themselves in the notes, or to name one person who signs off.
Work through them as a list
Take the notes into your editor as markers, or work from the to-do list in timeline order. Tick each one off as you go, so the client can see what was done before they watch again.
Show what changed
Upload the next cut onto the same file. The client compares it with the last one side by side, and notes from the last round show whether the section they were on is still there.
Close the round
Ask for Approved or Needs changes on the version, not “looks good” in an email. The approval stays on that version with who gave it and when, which settles “I never signed off on that” before it starts.
Questions
How many revision rounds should a video project include?
Two or three is common for client work: one for structure, one for detail, sometimes a final polish. What matters more is agreeing the number and what counts as a round before the first cut.